Secure Data Management is a procedure that involves the establishment of company guidelines and standards to maintain the integrity and security of data over time. This can include things like restricting access to data by putting it behind passwords, using powerful encryption tools and ensuring that all logins require two-factor authentication. It is also important to ensure that database systems are designed with the best practices to protect against attacks, minimize losses in the event of breaches and make it easier for users to determine the data that has been compromised.
It’s important to keep in mind that this is a procedural procedure and that businesses must be sure to adhere to these guidelines at all times or risk the consequences of not being responsible as stewards of customer information. This could include lawsuits and negative press, or losing customers who have switched brands after a breach of their data.
Step 1 – Inventory all users and categorize. This requires forming groups of users that will interact with the system, and defining their basic rights. This doesn’t have to be a perfect science but it should be as granular and precise as it is possible.
Once this is completed after which it is necessary to create a chain of custody for all interactions with the system and any changes to data. This will assist in defending any future lawsuits and give peace of mind to customers who are concerned about their personal data being shared with insecure parties.